Digital Organization, Organization

Who Needs Digital Organization and Why

You’re probably thinking “Organizing can take SO MUCH TIME. Is it really necessary?”

I’m here to tell you…YES!

Organizing does take time. You are 100% correct. However, once you get organized, it SAVES you time, energy, and money.

Why do I need to organize my business?

How does getting organized save me time?

If you’re like me, you became an entrepreneur to have control of your time. Have you noticed that that is more of a half-truth for the first part of your business? Yes, you have control of your time, but you have to spend so much of it on building your business, gaining clients, and getting things really moving forward.

Once all of that is set, you are SO ready to grow and scale your business on a large scale! However, if your digital files and emails are a mess, you will be using a lot of your time searching for things, which means less time fully under your control.

According to Inc, small business owners waste an average of 21.8 hours per week on non-essential tasks! That’s potentially 30% of your time! Of those 21.8 hours, 3.4 hours are used just for handling low-value emails. Overall, the average employee who makes $50,000/year costs their employer an additional $11,000 in lost time!

save time

How does it save me energy?

When you’re organized, you know exactly where things are. When you need your notes from a webinar on email marketing, you know to open Google Drive, got to your webinar notes folder, and find the appropriately labeled document. No extra energy required because it didn’t require any real thought for you to find it. Need to review that email from your client to make sure you accomplish everything they’re looking for? Open your email, go into your client email folder, and BAM, there it is! No real brain power required.

How does it save me money?

Do you know you bought an ebook on sales strategies, but can’t remember where it is or what it’s called? You can either spend a ton of time going document by document through your drive or you can just buy another one. I think we’d all much rather open our drive, open our sales strategies folder, and open the ebook.

Along with saving you money, having an organized email can actually MAKE you money. How? Through new client opportunities! If your inbox is inundated with unread emails, it is so easy to miss important emails from potential clients. Clean up your email, set filters, and manage your inbox and you’ll be able to see those new leads the instant they hit your inbox!

organizing to save money

The Solution

You have two choices.

You can tackle this project yourself. Carve out a minimum of 2 hours every week for organizing until all of your drives and emails are done. I have included my 5 Foolproof Steps for Organizing your Digital Files & Email below to help you out.

OR

You can have me do it for you. This allows you to keep your current schedule and frees you from the mental energy required to do it yourself. Let me come in and remove the overwhelm that is keeping you from growing and scaling your business. Take a look at my services page to see just how I do that.

Whichever way you decide to go, book a free consultation so I can help you get started the right way. Let me walk you through the overwhelm so you can come out the other side successfully!

What’s your biggest struggle with organizing your files and email? Leave a comment below.



22 thoughts on “Who Needs Digital Organization and Why

  1. I struggle with emails landing in my spam folder and then I dont see them. Also, I have a number of email addresses and different accounts that I forget the passwords to and that gets to be time consuming. Would love some tips on a system to keep all of that straight. 🙂

    1. It’s something that should probably be taught in schools but isn’t. Did you get the 5 Foolproof Steps to Organizing Your Digital Files & Email? It will give you a great place to start getting things in order.

  2. I’m always on the look-out for good organizing tips – particularly when it comes to putting my hand on the “right” email. It’s also knowing how I file it. Ah – new year coming – so I am working now to get my email in order. Needed your reminder!

  3. Clear space, clear mind, in my opinion. I do this type of organizing every Sunday (mostly) and I love the feeling of starting a new week having everything organized!

  4. The older I get the more I realize that taking a little time to be more organized helps me be more productive, helps me track my progress better, and helps me feel more confident about myself and our businesses. I will admit that as a creative, I am still a reforming pack rat, I have come to understand that when I don’t take at least a little bit of time to think about file organization structures in advance, keep the bills paid weekly, and do monthly (then weekly and daily) planning, it keeps me from becoming overwhelmed and then spiraling down to getting nothing accomplished. I realize that I feel better when I can check some important—even if unnoticed—things off my list every day/week. Thanks for reminding us that order is not a punishment, but a way to keep us on track with the goals we chose.

    1. Absolutely! Even the smallest sense of order is important, even if others can’t see it. I’m glad you have a system for yourself!

  5. I agree, organizing your time will save you loads of time and stress. How do you plan your days and weeks out? I’ve been trying to set aside one day of the week per client and so far it’s been okay. It’s still tricky because I need to be flexible to attend them ALL the time.

    1. I plan my week on Sunday afternoon. Right now, I don’t time block as you do, but I have in the past. I don’t know what service you provide, but inside your time/day blocks, could you schedule 1-2 hours every day where you are available to work on other clients as needed?

  6. I totally agree that organization is the key. I’ve been cleaning my husbands emails for him and he still has 3,000 + emails on there. I don’t know how he does it 🤦🏻‍♀️ I probably would’ve gone crazy 😜

    1. I hear you! I manage my husband’s email as well. I can’t stand to have unsorted, unread emails. That’s why I do what I do! 🙂

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