Accountability, Organization, Productivity Tips

What to Put on Your To-Do List

Last week we talked about two different formats we can use for our To-Do Lists depending on how our brains work.

This week, I want to touch on how to decide what to put actually put on our To-Do List every week. It can be so easy to just write everything we can think of on our To-Do List. We often do this because we are subconsciously thinking “If it’s written down, I’ll finally get it done!”

How well does that work for you? For me, I just feel overwhelmed and still don’t get things done.

To curb the overwhelm, I have revamped how I write out my To-Do List every week and what I put on it.

Money-making tasks

Money-Making Tasks

When looking at your business tasks for the week, there are a few general types of tasks:

-General Admin Tasks

-Customer Service Tasks

-Money-Making Tasks

How do you measure whether your business is successful or not? I bet a large portion of that math includes your income. While general admin tasks and customer service tasks are important to keep your business growing, they are not directly going to make you money.

Some examples of money-making tasks are preparing a course, doing live & recorded videos, building relationships, and prepping for a webinar or challenge. There are other tasks that increase your income and you need to make a master list of these tasks.

The tasks on this list need to be the first 3-5 items you put on your list every week. These are typically pretty involved tasks so don’t put them all on your list at one time. Something like “build relationships” is an ongoing task and doesn’t need to take up space on this list. 

If you’re getting a course ready to launch that should  be the only money-making task you put on your list. It is important to remain in balance and not get overwhelmed. The last thing we need as entrepreneurs and moms is to get burned out.

Prioritize Your To-Do List

Other Tasks

Now you’re probably wondering, that’s great but what about all of the other things I need to get done this week?? There is a time and place for those as well. I would recommend adding another 5-10 tasks depending on the amount of time & energy that is required for each.

Now, what I don’t want you to add to your To-Do List every week are the ongoing responsibilities like laundry, dishes, respond to direct messages, check email, etc. I’ll tell you where to put those in a minute. Your To-Do List is for projects or certain steps in a project, not for your everyday tasks.

Your To-Do List should contain things like

Make a Drs appt for ___________.

Find & schedule a plumber.

Follow-up with __________.

Finish recording videos for Part I of course.

Finish Module 2 of _________ Course.

For tasks that aren’t imperative for your week but still need or want to get done, make a separate list. The items on this list are things like decluttering, organizing a closet, or sorting through the mail. When you have time or when you need a break from the more intensive tasks, choose something off of this list. This list allows you to still be productive, but with a task that requires less energy or brain power.

Free Printable Habit Tracker
Free Habit Tracker from Clementine Creative

Ongoing Tasks

Tracking your success and having little reminders to do your ongoing tasks is important. But these things don’t belong on your To-Do List because they will just add to the overwhelm.

Instead, put your ongoing items like laundry, listening to a podcast, engaging on social media on a habit tracker. This is a simple way to remind ourselves to do these things and show ourselves where we are making progress.

For instance, I absolutely hate to do the dishes. It is by far my least favorite responsibility but it must be done. My husband will do them occasionally, but he’s gone for work most of the day Monday-Friday. It’s easy for me to feel like I’m always doing them, because I am, but it’s hard to get myself to do it. So, I pop it on my habit tracker because my Type-A brain loves to check things off!

I still don’t do the dishes every day, but they happen more often because its on a list to remind me and I get to check something off after its done. At the end of the week I can see just how many times I did the dishes and it’s just a little mental reward for myself.

What money-making tasks are you putting on your list today?

Katelyn Patton Accountability Coach

10 thoughts on “What to Put on Your To-Do List

  1. This is a very helpful way to organize your to-do list. I have a habit of keeping a running list and it feels like there is no end in sight.

    1. It is SO easy to fall into that trap! That’s why I like to start with a brain dump and then pick my To-Do List items from that. 🙂

  2. It may appear counterproductive, but I like keeping separate lists. Something for my client, something or my personal site, something for the house-related things. It may be just an optical illusion, but several shorter lists look less intimidating than a one, large one!

    Still need to try out the habit trackers, though.

    1. I use separate lists to an extent as well. I write my business tasks starting at the top of my list and my personal tasks starting from the bottom of my list. I keep client lists completely separate as well. 🙂 That’s the great thing about To-Do lists. There’s no wrong way to do it, you just have to do it!

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